Forms

Budget Building

•  Adjusted Base Checklist with SB 462 changes 4-22-26 4/2026

• Budget Submission Certification Letter 04/2026
• Budget Submittal Checklist

03/2026. Checklist for budget building review process. This form should be attached in the NEBS tab on the Budget Account Screen under Additional Text Folders

• Agency Request Reporting Compliance Form

03/2026. General Fund, Highway Fund, Court Assessment or Internal Service Account target worksheet

• Buildings & Grounds Space Request Form

Note: link will direct you to the Public Works website.

• Cost Allocation Instructions
• Cost Allocation Template

03/2018

Below are samples of two different styles of fund maps used by agencies.

Fund Maps

• Fund Map Worksheets Sample 1
• Fund Map Worksheets Sample - Adds Column for WPs - Sample 2
• Justification for Positions Vacant at Least 12 Months

Report and form for submission of positions vacant over 12 months. This form should be attached in NEBS under the Account Maintenance tab in the Base narrative section.

• New Positions Costs Projections

Revised 5/2024. This spreadsheet may be used to develop position cost projections when requesting new positions.

• Organizational Chart Example - Program
• Organizational Chart Example - Program 2
• Replacement Equipment Schedule

7-12-22 This spreadsheet must be included in any E710 series decision unit.

• Reserve Calculator Worksheet

This form is a budgeting tool for calculating reserve days.

• Reserve Calculator Instructions

This form is a budgeting tool for calculating reserve days.

• Travel and Training Log

This document is a sample for itemizing travel and training expenditures for the Agency Request submittal. It should be attached in NEBS under the Account Maintenance tab in the Base narrative section.

• Vendor Services Schedule Actual Column Reconciliation

Other

• Budget Override Forms
• Contracting with a Current and/or Former Employee

Note: link will redirect you to the State Purchasing website.

• Current and Former Employee Contract Approval Flow Chart
• File Maintenance and Inventory Forms

Note: link will redirect you to the Controller's Office website.

• Grant Reconciliation Worksheet Sample
• Grant Match Summary
• Grant Maintenance
• IFC Approval Thresholds

Updated 07-2026

• Real Property (for Boards and Commissions) or Storage Lease Information (for State Agencies)
• Request for Changes to SAM
• Salary Projections

Note: Worksheet available only as XLSM file.

• SFYE Cash Reconciliation Form
• Signature Authorization Form
• Stale Claim Request Form

This template is for valid claims against the state in which the claim was not paid in the indicated fiscal year or any subsequent fiscal year. *UPDATED APRIL 2025.

• Statewide Lease Form

Note: link will redirect you to the Public Works website.

Access Forms

• NEBS Problem Report Form
• NEBS Security Access Form (Rev. 3/12/24)
• NEBS Work Program Module and Fiscal Year End Closing Documents Access Form (Rev. 12/18/15)
• NEBS Activity Budget and Bill Draft Request Module Access Form (Rev. 12/18/15)

Travel & Vehicles

• BOE - Request To Purchase State Vehicle
• MP-2 Short-Term Rental Request Fleet Services
• Travel Workbook
• Vehicle Home Storage Form
• Vehicle Information Sheet
• Vehicle Utilization Table